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Minutes:

Budget Meeting, May 4, 2010 ~ 6:00 pm  

1. Call to Order

Mayor Eric Hauptman called the 2 nd meeting of the Dunes City Budget Committee to order on May 4, 2010 at 6:07 pm .

2. Roll Call

Present: Mayor Eric Hauptman, Councilor Susie Navetta, Councilor Troy Sathe, Councilor Richard Koehler, Councilor Peter Howison, Councilor Rebecca Ruede, Councilor Jamie Mills, Budget Officer Fred Hilden, Citizen Members, April Dumas, Marilyn Miller and Robert Read

Excused: Citizen Members Janet Carroll & Jo Owen

Unexcused: Citizen Members Dick Kibitt & Karen Peck

Also Present: Jerry Curran

3. Pledge of Allegiance

Mayor Eric Hauptman led all in attendance in the Pledge of Allegiance.

4. Motion to Approve the Agenda

Mayor Eric Hauptman asked for a motion to approve the agenda. Councilor Mills made a motion to approve the agenda, seconded by Councilor Sathe. The motion passed by a unanimous vote.

5. Approval of the Budget Committee Meeting Minutes of April 27, 2010

Mayor Eric Hauptman asked for a motion to approve the minutes of the April 27, 2010 Budget Meeting. Councilor Navetta made a motion to approve the minutes, seconded by Councilor Koehler. The motion passed with ten ayes and Marilyn Miller abstaining.

6. Continuing Review of the 2010 – 2011 Budget

Budget Officer Fred Hilden explained that he had mistakenly not included the budget request from Conservation Committee Chairman Peter Howison in the 2010 – 2011 Budget. Councilor Howison explained his committee had a budget last year and it would be appropriate to have a budget for two publications. Councilor Navetta explained that Communications and Education budget should take care of these mailing expenses. Councilors Navetta and Koehler explained the cost advantages of using bulk mailings at $0.23 per piece instead of spending “first class” postage ($0.44 per piece). Councilor Koehler added that while the mailings from the Conservation Committee are targeted at the perimeter of the lake, which is pertinent to the Conservation Committee, but still what it does is get into the oversight of the Communications and Education Committee and hopefully we can just have the Communications and Education Committee do all mailings. Mayor Hauptman stated that he thinks what Councilor Howison wants is to make some input to ensure he gets to put out what he wants to put out. Councilor Navetta pointed out that they printed exactly what he (Councilor Howison) had given them.  Discussion continued about this matter. Councilor Howison pointed out that the Conservation Committee should have its own budget, just like every other Commission and Committee and that separate mailings focused on areas around the lakes are much more effective than a sheet in a newsletter than doesn’t have quite the pizzazz that a postcard geared to try to get the attention of people who have a lot to say about the quality of water in our City.

Additional discussion on the need for a separate budget item for the Conservation Committee continued. Councilor Sathe commented that he believed the Conservation Committee should have its own budget. He went on to point out that if their (Conservation Committee) mailing affected just one person’s action it could have a huge affect on water quality and would certainly be worthwhile.

The Budget Officer proposed an alternative to moving some money from other accounts to avoid having a net increase in the budget. Mayor Hauptman said he wants all communications to be approved by the City Council before they go out.  Discussion ensued. Councilor Howison voiced his disagreement with the information going through another committee and that he thought communications need only get approval of the Mayor and the City Recorder.

Councilor Mills suggested that the Communication and Education Committee reference in the budget be amended to “communication and education” only and increase the budgeted amount to include both the Education and Communication Committee and the Conservation Committee. Councilor Howison indicated he wanted it budgeted specifically for the Conservation Committee.

The amount to be budgeted for the Conservation Committee was discussed at length.

Citizen Member Bob Read made a motion that page 2, line item 8 be changed from

“Community Services” to “Conservation Committee” and that we budget $750, and we take $250 from page 2, line item 17, “Publishing”, changing the budgeted amount to $750.00. The motion was seconded by Citizen Member Marilyn Miller. Discussion of the motion followed. The motion passed with all members voting aye except Councilors Koehler and Navetta.

Councilor Koehler inquired about the 14% reduction in personal services noted in the minutes of the prior meeting. The City Budget Officer explained the proposed reduction. A brief explanation of personal versus personnel reference followed, with the Budget Officer explaining that “personal” is a term used and required by the State of Oregon , even though “personnel” is what it really is.

Councilor Mills asked the Budget Officer to explain why there were no 08/09 actual numbers on the form. Mayor Hauptman explained that when the form gets filed with the State, those numbers have to be included. The Budget Officer explained how some of the prior work was incomplete and had not been allocated properly. He went on to explain that the numbers will get added in when the final budget is brought before the committee and council for approval. Councilor Koehler asked if it was possible to get a cumulative numbers for both revenue and expenses by the next meeting. The Budget Officer indicated certainly.

A brief discussion was had regarding legal fees. There were no more questions on the General Fund.

The City/County Road Fund was discussed. The Mayor explained that the City/County Road Fund was primarily timber money and we don’t get that anymore. Councilor Mills indicated that a question had been raised to her why there is no interest earned reflected on the budget. She had inquired of the Budget Officer, who had indicated that the interest earned on that account is reflected in the General Fund. The State Street Fund was discussed. Councilor Sathe gave a brief explanation of the items listed. Councilor Mills indicated that South Coast Water District had paid a significant amount of money to do work on their facilities in the rights of way and it does not appear to be reflected in this account, but rather in the planning department budget. She asked someone to explain how the determination is made as to which account it would be credited. The Budget Officer explained that it is a very complicated situation with a determination having to be made as to the resources that are needed and where the requirements are going to come from to pay that resource.  In this case, the inspections would be by the building department fund so the money went in to the building department fund. Discussion of the State Street Fund continued, and particularly with regard to the road inspector position and grant writing. The Mayor hopes we will get help from Mr. Baker to help write the grant. Discussion on whether funds are budgeted to pay Mr. Baker for his grant writing assistance. The Budget Officer explained that it could come out of page 8, line item 31 or 32. Councilor Sathe inquired as to whether he and the Budget Officer are going to write the grant or if we are to ask Mr. Baker to. Citizen Member Curran recommended we use the expert. Councilor Reude suggested that the City Recorder is capable of making the decision on who should write the grant.

Councilor Koehler moved to allow the professional services of Gary Baker to apply for the $25,000 ODOT Grant. The motion was seconded by Councilor Navetta. Discussion ensued. The motion passed unanimously. Further discussion of the State Street Fund Requirements was had. The Budget

Officer presented information received from the Dyer Partnership regarding the proposed projects for the year, with an estimated that they can be accomplished for $127,000. That is in the line item that is on line 24 on page 8. The recommendation is $150,000 to have a little extra for other projects. Discussion was had on some of the various projects that are planned. Citizen Member Read complimented the work of the Road Commission.

Council Koehler asked where the payments to the Inspector of Roads were reflected. The Budget Officer explained that only $750 was paid and it was reflected under line item 14 on page 8. Councilor Koehler said that there were two payments, one for $706 and one for $350. The Budget Officer said he only recalled one payment, but he will check. Councilor Koehler indicated the second payment was approved in February council meeting.

Councilor Navetta inquired as to line item 30, footpaths and bike trails. Mayor Hauptman explained that this item was a grant awarded to the City many years ago that was never completed. It is money that has to be spent on trails. Ideas on how the money could be spent were presented.

The Water Rights Compliance Funds resources were discussed. The Budget Officer suggested that he had underestimated the administrative fees, line item 7 on page 10, and that it actually will be more like $20,000. Discussion ensued. Citizen Member Read moved to increase line 7 on page 10 to $20,000. The motion was seconded by Councilor Ruede. Discussion was had. The motion passed unanimously.

The Water Rights Compliance Fund requirements were discussed. The Budget Officer explained the reasoning behind the budget numbers presented. Citizen Member Read asked what happens when the meters run out. Discussion ensued. In response to a question regarding involvement by LCOG, the Budget Office explained that everything is done in-house now.

Councilor Mills indicated that there may be some expenses involved in pursuing resolution of issues regarding the Woahink weir and that perhaps $500 would be sufficient to cover anything that might come up. Discussion followed. Councilor Ruede moved to increase line item 7 on page 11, entitled “Legal” to $1,500. The motion was seconded by Councilor Sathe. The motion was discussed. Citizen

Member Read pointed out that passage of the motion would also mean reducing line 27 by $1,000 and increasing line 26 by $1,000. The motion passed with Councilors Koehler and Navetta voting nay.

The Mayor explained that the Emergency Communication Fund is an in and out deal that the City is required to do.

The Building Code Fund resources were discussed. Citizen Member Read asked about line item 18 (Planning Grant) on page 13. Discussion followed. The Budget Officer explained how the numbers on both the resources and requirements were derived. He further indicated that Dunes City was going to be very aggressive about pursuing planning grants. Councilor Koehler asked if the fees for the inspectors, for example, being covered by the fees we charge, or does there need to be an increase.

Discussion ensued regarding the circumstances, the problems and possible solutions, including reducing inspections to one day and week and requiring reimbursement for subsequent inspections after a failed inspection.

The Motel Tax/Tourism Fund resources and requirements were considered. Councilor Koehler inquired about the Grants Fund. Discussion followed.  The Motel Tax/Tourism fund was discussed. Councilor Koehler inquired regarding line 24 on page 16. Discussion followed regarding how those dollars are received, allocated and projects selected. Suggestions were made as to various projects, including improving the website.

Citizen Member Read moved to adopt the 2010/2011 budget as proposed by the Budget Officer with the changes that were made and agreed to on page 2, page 10 and page 11. The motion was seconded by Councilor Ruede. The motion passed unanimously.

9. Adjournment

There being no further questions or comments about the budget, Councilor Ruede made a motion to adjourn, seconded by Councilor Sathe. The motion passed by a unanimous vote and Mayor Hauptman adjourned the meeting.  Upon approval by the Budget Committee, these minutes will be available online at http://dunescity.com/committee/Budget/Budgt.htm.

Respectfully submitted, Fred Hilden Budget Officer

Minutes: Budget Meeting,  April 27, 2010 ~ 6:00 pm  

1. Call to Order

Mayor Eric Hauptman called the meeting of the Dunes City Budget Committee to order at 6:10 pm .

2. Roll Call

Present: Mayor Eric Hauptman, Councilor Susie Navetta, Councilor Troy Sathe, Councilor Peter Howison, Councilor Rebecca Ruede, Councilor Jamie Mills, Budget Officer Fred Hilden , Citizen Members, April Dumas, Jo Owen and Robert Read Excused: Councilor Richard Koehler, Citizen Members Janet Carroll & Marilyn Miller

Unexcused: Citizen Members Dick Kibitt & Karen Peck

Also Present: Jerry Curran

3. Pledge of Allegiance

Mayor Eric Hauptman led all in attendance in the Pledge of Allegiance.

4. Motion to Approve the Agenda

Mayor Eric Hauptman asked for a motion to approve the agenda. Councilor Howison made a motion to approve the agenda, seconded by Councilor Mills. The motion passed by a unanimous vote.

5. Nomination / Approval of the Budget Committee Chairman

Mayor Eric Hauptman asked for nominations for the Budget Committee Chairman.

Councilor Howison nominated Mayor Hauptman, seconded by Councilor Ruede.

Nominations were closed and Mayor Hauptman was approved as the chairman by unanimous vote.

6. Budget Message

Mayor Hauptman turned the meeting over to Fred Hilden to present the Budget Message. Mr. Hilden commented that the Budget Message was focused on the items critical to the 2010-2011 fiscal year. Mr. Hilden asked everyone to read the Budget Message and then presented highlights, pointing out that as required, the budget is balanced between resources and requirements. Mr. Hilden stressed the importance of a good budget for the City, because unlike other non-municipal organizations, a City cannot operate without a budget. Mr. Hilden pointed out that this year an important addition had been made to the budget forms to include a column for actual year to date expenses. He explained the column and how it was calculated.

Mr. Hilden also commented on staffing for this year’s budget and that it had been reduced by 14% from the 2009-2010 budget. Two percent of this reduction was the result of budgeting more accurately and 12% was an actual reduction in planned staffing expense.

Mr. Read commented that the Budget Message was very well prepared. With no additional questions about the Budget Message, Mr. Hilden presented the 2010-2011 Budget.

7. Presentation / Review of the 2010 – 2011 Budget

Mayor Hauptman explained that he would like everyone to glance through the various funds and determine if they had any questions that could be addressed now. Then he asked everyone to take the budget home and give it a thorough review. Further, Mayor Hauptman asked if anyone has any questions before the next budget meeting they can call Mr. Hilden at the office and get them answered so the next budget meeting will go as smoothly and quickly as possible.

Mr. Hilden asked if the Budget Committee wanted to review the funds page by page and the consensus was that would not be necessary. Councilor Ruede asked about the fourteen percent reduction in budgeted staff expense. Mr. Hilden explained that the two percent was accomplished by budgeting more tightly/accurately and twelve percent was an intentional reduction of planned staffing expense associated with expected improvements in productivity.

Mr. Hilden commented that his biggest concern remains the Building Code Fund and reviewed the details of the fund including “inspector” contracted services. There was discussion about the frequency of inspection services and the needs of the local contractors and residents. Everyone agreed that the City needs to manage this expense as closely as possible.

Mr. Hilden then reviewed the changes that had been made to the City County Road Partnership Fund and the State Street Fund at the recommendations of Mayor Hauptman. 

Legal and Road Emergency expenses were moved to the State Street Fund as well as a transfer of the fund balance. A question was asked about the Central Lincoln PUD tax rates and Mr. Hilden agreed to investigate. Councilor Sathe commented about insurance for the trailer the Road Commission plans to buy for brushing.

Referring to the General Fund, Mayor Hauptman commented about Requirements line 13 that had been used for the moratorium and was now funded for codification of the City’s Code of Ordinances book. He pointed out that we have had an intern, Patrick Mounts, from the University of Oregon working on locating and indexing all the City’s ordinances and resolutions and that this project would be completed in the next few weeks. Councilor Mills commended the Mayor’s action stating that she was aware of another city that had been quoted $14,000 for this kind of project.

Councilor Howison asked Mr. Hilden which budget line item was for the Conservation Committee. Mr. Hilden explained that he wasn’t certain and this may have been an oversight on his part. He will review his notes and advise at the next meeting.

Discussion took place about the street lights that the City pays PUD for and whether these can be changed to be LED lights. We also need to compare our street lights bill with the actual pole numbers and make sure we aren’t paying for lights not in the City. Councilor Sathe was asked if he thought Tom Hart of The Dyer Partnership could have budget numbers ready by May 4, 2010 for the next meeting. Councilor Sathe commented that he wasn’t sure. Mr. Hilden offered to call Mr. Hart to see if he can accommodate the City.

8. Citizen Input on Budget

None.

9. Adjournment

There being no further questions or comments about the budget, Councilor Navetta made a motion to adjourn, seconded by April Dumas. The motion passed by a unanimous vote and Mayor Hauptman adjourned the meeting at 6:50 pm .  Upon approval by the Budget Committee, these minutes will be available online at http://dunescity.com/minutes.htm

Respectfully submitted,  Fred Hilden  Budget Officer

Minutes: Budget Meeting, April 28, 2009

City Hall, Dunes City , Oregon

Present: Mayor Eric Hauptman , Councilor Jamie Mills, Councilor Susie Navetta , Councilor Robert Quandt ,
      Councilor Rebecca Ruede, Budget Officer Amy Graham,
      Citizen Members Janet Carroll, Dick Kibitt, Judy Martin,
      Karen Peck and Robert Read  

Excused: Councilor Peter Howison, Citizen Member Linda Lauck  

Absent: Councilor Richard Koehler  

Also Present: Tracy Quandt  

The Budget Message ~ Fiscal Year 2009-10, the Budget Proposed by the Budget Officer,the Revenue & Expense Report for July 1, 2008 through April 28, 2009 and the Fiscal Year 2008-09 Audit were distributed to all Committee members.  

The Budget Officer, Amy Graham, opened the Fiscal Year 2009-10 Budget Meeting on April 28, 2009 at 7:08pm .  

The first order of business is to elect a Budget Committee Chairman. Councilor Quandt made a motion to nominate Mayor Hauptman and Councilor Navetta seconded the motion. There were no additional nominees. The motion carried unanimously.  

Amy Graham turned the meeting over to the Budget Committee Chairman, Mayor Hauptman.  

Mayor Hauptman pointed out that the objective of tonight’s meeting is to distribute the budget forms, respond to any questions about the line items in the various funds and give everyone an opportunity to take the budget home for a more thorough review. He stated that the City faces some serious budget issues with the Revenue cuts we have experienced, particularly the timber money. He then opened the meeting to questions, beginning with the General Fund Resources.  

Councilor Mills asked about the $46k deficit showing in Revenue & Expenses and where it will come from the beginning balance of the General Fund? Mayor Hauptman explained that a good part of it might, depending on where we’re at relative to our current projections.  

Judy Martin expressed concern about the deficit in the Building Code Fund. Robert Read expressed concern about the negative balance in the Building Code Fund after the audit and how that would be brought into balance. Amy Graham replied that was something that the City Council would have to address. Mayor Hauptman suggested we stay focused on the General Fund and address Building Code Fund issues when we get to that fund.  

General Fund ~ Judy Martin asked if the proposed revenue from the cigarette tax was realistic, considering the tax increases that have recently gone into effect. Amy Graham commented that the proposed budget had taken as many of those factors into account as possible. Mayor Hauptman stated that he and Amy Graham had looked at this very closely.  

Amy Graham commented that the Septic License Fees revenue (line19) is $0 because, while an ordinance had been passed, no one has ever developed a fee schedule. This would be a fee paid by those approved to inspect septic systems in Dunes City .  

Councilor Ruede asked about the $50 septic fee and Amy Graham pointed stated that is line 18, Septic Fees (paid by the property owners).  

Karen Peck asked about the Fines revenue (line 16) and Amy Graham commented that the City will be retaining a collection agency to assist with collecting past due fines. (Discussion about a property on Hilltop and whether that fine was included.)  

Councilor Mills asked if Revenue Committee members were still coming in to City Hall and going through the files. Amy Graham said they had been in once. Mayor Hauptman responded to a question about why Miscellaneous (line 12) was so low compared to historical numbers by pointing out that he likes to limit the transactions going to Miscellaneous as it doesn’t provide a clear record of transactions.  

Mayor Hauptman moved on to the General Fund Requirements and asked for questions.  

Judy Martin asked for a breakdown of employee salaries, etc. Amy Graham said she would provide it.  

A question was asked about Office Equip Lease – Copier (line 15) and Mayor Hauptman explained that a new lease had been negotiated for a color copier that would be less expensive than the old machine.  

Councilor Mills asked for clarification on Equipment Maintenance & Repairs (line 10) and Amy Graham explained some of the items that typically fall into that category.  

Robert Read commented that Consulting (line 30) seemed high. Mayor Hauptman explained that it has been demonstrated that the services of people like Larry Lewis have proven to be invaluable to the City and that is why some extra money was budgeted for that purpose. He also commented that the Building Fund has traditionally been a “dumping ground” for these expenses and creating this budget requirement would remedy that. Funding for “ordinance” consulting will come from the General Fund; funding for “land use” consulting will come from the Building Code Fund.  

Judy Martin expressed concern about overusing the City attorney and eliminating as much of these expenses as possible. Mayor Hauptman agreed and pointed out that all contact with the City attorney has to be cleared with Amy Graham.  

Dick Kibitt stated that at our current rate of progress, we will be here for four hours. Mayor Hauptman acknowledged his concern and said we need to move ahead and try to keep questions to an explanation of any of the line items not understood.  

County / City Road Partnership Fund ~ Judy Martin stated a concern about the City transferring funds to the State Street Fund. Mayor Hauptman responded that the City has contacted both Lane County and the State and no one expressed any issue with co-mingling these funds. Mayor Hauptman stated that he still expects legal expenses for Greengate Rd. and Ocean Blvd. into FY 2009-10. Mayor Hauptman also commented that Amy Graham had done a great job of getting our insurance to cover the Ocean Blvd. homeowners’ expense.  

State Street Fund ~ Mayor Hauptman explained that Councilor Quandt has done an excellent job with the State Street Fund budget and asked him to explain it. Councilor Quandt summarized the recent Pavement Management System that has been implemented and how it will assist the City in assigning maintenance priorities to all of the City’s streets. He went on to explain the concept that repairing streets before they become problems will actually save the City money as it is substantially less expensive at that stage of repair (29 cents for sealing vs. $6 per square foot for reconstruct). This is why the Road Commission wants to spend a large portion of our surplus in 2009-10. He went on to provide several examples of how this works.  

Councilor Quandt then started through the Resources in the State Street Fund. Grants (line 8) was discussed and Judy Martin pointed out that we should budget something, because if we don’t have anything budgeted, we can’t spend money if it is received in 2009/10. Robert Read cautioned about overstating the Grants budget resource.  

Councilor Mills asked whether the problem on Lake Blvd , just past the bridge is included in this budget and it was pointed out that portion of Lake Blvd is Lane County ’s responsibility and it is expected that Lane County plans to repair / repave Pacific, Lake and Laurel this summer.  

Judy Martin asked if the $50k for Engineering would be required every year and Councilor Quandt replied that 20% of the $250k for maintenance is a good guideline for budgeting, but that realistically, this year should be the biggest hit for engineering expense and it should go down each year.  

Karen Peck had the same question and also wanted to know about the importance of our relationship with the engineer that will be used. Councilor Quandt pointed out that the engineering function is more one of preparing the specifications for the job.  

Judy Martin expressed concern about the small amount of the State Street Fund’s unappropriated ending fund balance ($149k). Mayor Hauptman acknowledged that it was a legitimate concern but pointed out that we are playing catch up. Councilor Quandt pointed out that this is all the more reason to spend the money now.  

Councilor Ruede asked if the ODOT State Highway Apportionment was received monthly and if we were tracking to budget this year. Amy Graham responded that it is received monthly and that so far this year is has totaled $40k and we will end up short of our $70k budgeted revenue for this year.  

Water Right Compliance Fund ~ Councilor Mills asked whether we should include any budget for Grants that she feels fairly good about getting in the Water Right Compliance Fund or if it would be taken care of in the General Fund.  

Discussion followed about why the Water Right Compliance Fund was established (to deal with the City’s Woahink Lake water rights and use by residents drawing water from Woahink Lake.) Robert Read expressed concern that it’s easy for this fund to appear to build an excess, only to be surprised when water meters need to be replaced. We need to be careful not to think we have an excess. Judy Martin suggested creating a reserve in this fund to address this concern. Judy Martin also suggested that the City consider raising the Water Right Application Fee.  

Amy Graham provided clarification of the difference between the Application Fees (line 6) and the Administration Fees (line 7).  

Councilor Mills commented that grant money may be available for weir maintenance. Discussion followed about ownership of the weir and access to the weir for maintenance. Dick Kibitt asked about Testing Equipment (line 21) and asked if that was for water testing. Mayor Hauptman and Amy Graham responded that yes it was.  

Emergency Communications (911) Fund ~ Amy Graham explained that this fund is essentially a funnel for the excise tax that is paid to Dunes City and passed on to Florence to handle our 911 needs.  

Building Codes Fund ~ Judy Martin asked about the $27k in Fines (line 16). Mayor Hauptman explained that it is largely accounts receivable. Amy Graham provided more detail. Judy Martin asked if the Building Surcharge Fees (line 20) was the School District surcharge. Amy Graham responded that it is.  

Grants Fund ~ Amy Graham explained that the City has decided to stop using the Grants Fund, but it must remain in the budget package until historical data falls off.  

Motel Tax / Tourism Fund ~ Robert Read pointed out that these funds are intended for the use to promote tourism and so on. Mayor Hauptman explained that there is some leniency in how this money is spent. One option that might be considered is putting in a boat wash at the Westlake boat ramp. Councilor Navetta pointed out that someone had suggested we be more concerned about the motorhomes being washed in the Woahink Lake parking lot than the boats that are washed in the lake.  

Dick Kibitt asked why we have website requirements in two separate funds. Mayor Hauptman explained that it was like all other expenses that are allocated to more than one fund.  

Councilor Navetta asked if we have ever gained ownership of the dunescity.com domain name. Amy Graham replied that she wasn’t sure but didn’t think so. Fred agreed to follow-up on this.

Robert Read asked about total line item totals across all funds and wanted to know the total that has been budgeted for legal expenses and what the City planned to do about the $50k deficit that existed in the Building Code Fund. Robert Read also explained a process he uses to determine ending fund balances and identify issues. Amy Graham commented that the City has issues with the 2007/09 audit and doesn’t agree with many of the points in the audit.  

Robert Read asked to have a meeting with Mayor Hauptman, Amy Graham, Fred Hilden and anyone else that wanted to participate. Amy Graham agreed to schedule the meeting and contact everyone.  

Judy Martin asked if the City had ever paid the LGOG debt. Mayor Hauptman responded that he had met with George Kloeppel of LCOG last year and explained that the City’s position was that we had already overpaid them for work they had done for the City and unless they demonstrated why they should be paid additional sums, the City didn’t intend to pay any additional sum. The City has paid all invoices through January 2008. Councilor Navetta asked when LCOG last contacted us about the bill. Mayor Hauptman responded that they never have.  

Judy Martin asked if we could still use RLID since we are no longer members of LCOG. Mayor Hauptman and Amy Graham responded that we can. Judy wanted to know who we contact to change our password. Amy Graham said we need to look into that.  

There was some additional discussion about a new auditor.  

Mayor Hauptman asked if there were any additional questions about the proposed budget and there was no response. He asked if there was a motion to adjourn.  

Dick Kibitt made a motion to adjourn. Councilor Navetta seconded the motion. Amy Graham announced that the next budget meeting is scheduled for Tuesday, May 19^th, 2009 at 2:30pm . Councilor Mills commented that she won’t be available. The motion to adjourn was unanimously approved. Mayor Hauptman adjourned the meeting at 8:39pm . Amy Graham announced that there is an opening on the Budget Committee.  

Respectfully submitted,  Fred Hilden  Administrative Assistant