|
Revenue Committee |
||
|
Dunes City Hall Agenda Wednesday, August 26, 2009 – 3:00 pm I.
Call to Order II.
Consideration of Minutes of the July 8, 2009 meeting III.
Old Business a.
Business License b.
Grants c.
Other IV.
New Business a. Community Yard Sale b. Bingo Night c.
Haunted House V.
Input/Suggestions from Committee Members and General Public VI.
Schedule Next Meeting VII. Adjourn. MINUTES A meeting of the Revenue Committee of Dunes City was
held at the The meeting was called to order by Vice-Chairperson
John Stead at System Development Charges: Ralph added System
Development Charges explanation. He reported that SDCs are fees levied on
new developments to recover all or part of the cost of infrastructure
needed to serve that development and handed out a two page document
titled, Questions
and Answers about Oregon’s Land Us Program: System Development Charges.
A question was raised about streetlight charges. The developer pays
for installation and the city pays for the electricity. Amy indicated that
the city’s streetlights electric bill is close to $1,200 per month which
includes lighting of city and certain County streets. After discussion, it
was agreed that this fact should be checked into. Burn Permit Ordinance Draft:
This topic came to the committee for consideration as a way to
increase revenue. Grants: Amy asked if anyone had information
about the three grant applications with a deadline of July first.
Committee members indicated a lack of application awareness. Quorum: Concern was expressed that three
committee members may not be enough for a quorum as three members were
absent. A review of the ordinance establishing the committee affirmed that
three voting members constitute a quorum. Draft Business License Ordinance:
Ralph said, the proposed ordinance was developed by reviewing
ordinances from other cities. That some items in the draft may not be
applicable today, but we need to look ahead twenty years.
The following changes were recommended: (1). ¶ 120.60 A. Change “may” to “shall”. (2) ¶
120.60 B. (3). ¶ 120.60 E. after discussion the committee
recommended changing “may” to “shall”. (4). ¶ 120.07, The
committee recommended adding the wording as shown in blue on the draft and
incorporating the requirement that there be a filing fee of $50 as
consistent with other ordinances. (5). ¶ 120.75A. The committee took no action,
regarding the concern expressed in red. (6). ¶ 120.75E. The committee recommends further
research about the limiting childcare in private homes to five children. (7). ¶ 120.75G. Delete “or service occupation”
as it is not defined in this chapter, and simplify ”second degree of
consanguinity”. The
committee concluded that if the business is providing service to (8). ¶ 120.75H. Refers to ORS 197.660. John
volunteered to research. (See below) The meeting was adjourned at
John Stead, Secretary pro tem ---------------------------------------------------------- (1)
“Residential facility” means a residential care, residential training
or residential treatment facility, as those terms are defined in ORS
443.400, licensed under ORS 443.400 to 443.460 or licensed under ORS
418.205 to 418.327 by the Department of Human Services that provides
residential care alone or in conjunction with treatment or training or a
combination thereof for six to fifteen individuals who need not be
related. Staff persons required to meet licensing requirements shall not
be counted in the number of facility residents, and need not be related to
each other or to any resident of the residential facility. (2)
“Residential home” means a residential treatment or training or adult
foster home licensed by or under the authority of the department, as
defined in ORS 443.400, under ORS 443.400 to 443.825, a residential
facility registered under ORS 443.480 to 443.500 or an adult foster home
licensed under ORS 443.705 to 443.825 that provides residential care alone
or in conjunction with treatment or training or a combination thereof for
five or fewer individuals who need not be related. Staff persons required
to meet licensing requirements shall not be counted in the number of
facility residents, and need not be related to each other or to any
resident of the residential home. ###
A meeting of the Revenue
Committee of Dunes City was held at the Chairman Mills called the
meeting to order at The first order of business was to select names to set terms of each member and to elect a vice chairman. Names were drawn and the following terms assigned: For three year terms: Bob Read and John Stead For two
year terms: Ralph
Farnsworth and Mary Jane Bielman Upon motion made by Bob
Read, seconded by Ralph Farnsworth, and passed unanimously, John Stead was
elected as Vice Chairman of the committee to assume the chairman’s
duties in the absence of Councilor Mills. The City Recorder was
introduced to make a statement. Amy
Graham reminded everyone to please sign the volunteer sign-in sheet.
Ralph Farnsworth also pointed out that the meetings are to be
recorded. Amy concurred and
set up the recorder. Actions
taken before the recording were re-done to ensure their inclusion on the
record. The Mayor was introduced.
He explained the problem with the loss of the timber money and his
concern that there may be money out there that the City is entitled to,
but is not getting, just because we aren’t aware.
He also stated that with the return of a portion of the timber
money, he can’t understand why John Stead pointed out
that the 2008 Tax bill explanation indicates that 32% of the taxes are
returned to the local governments, but because The Mayor summarized by
saying he wants the committee to help ensure the Discussion turned to
Franchise Fees. Bob Read asked
what the current population numbers were.
Amy reported 1360. Bob
pointed out that there were 1200 in 1970, so that means only 160 more
since 1970. He questioned the
accuracy. Amy suggested that
it was because the census only counts full-time residents.
Discussion on how the census is taken and numbers reported ensued.
It was reported that Discussion was then had on
the PUD’s. Concern was
raised that franchise fees are passed on to the power users on their power
bills and that if we were successful in adding an additional $1.50, it
would only raise about $4,200 per year, begging the question, is it worth
the fervor it would cause? Ralph suggested that if we
do seek amendment to our franchise agreements, we should just do it once
and for all with a reference to a cost of living increase on a regular
basis, so we don’t have to keep coming back and re-visiting them. Bob Read volunteered to
take on the research of the franchise fees and what we can and cannot
change. Brief discussion was had
regarding the proposal of a business license ordinance.
Jamie had information given to her by Larry Lewis, as well as her
attempt at a rough draft of an ordinance.
Ralph volunteered to review and work on the business license
ordinance issue. Jamie indicated that she
would work with Lisa and Amy on the permit fees re-examination. Discussion was had
regarding the motels and vacation rentals.
It was suggested that any business license ordinance might include
a requirement for the privately owned vacation rentals as well.
Ralph will ensure language to that affect is included.
John and Ralph will also look more closely at the current dollars
being received by Discussion was had
regarding grants. Jamie will
work on grants but needs all eyes looking for opportunities.
She asked if she should pursue grant funding for police protection.
Ralph indicated he believes Discussion then turned to
Fines and Liens. Concern was
raised that it may not be realistic to believe people will really pay and
whether it is cost effective to pursue repayment in all instances.
It was first determined that we need to know what is out there,
what is the nature of the fine or lien, and is it financially feasible to
pursue collection, and if so, what method of collection is advisable.
Jamie will ask Amy to work with Mary Jane and Bob so they can go
through the files and identify outstanding fines and liens.
Mary Jane also indicated she would work with Bob on the franchise
issue. Ralph suggested there
might be stimulus money out there. Jamie
indicated that she had been watching the offerings, but that most were for
projects that would employ large numbers of people, or with matching
requirements that Jamie asked for other
ideas. A suggestion of Dog
Tags was submitted. Everyone
was asked to think about it and report back. With
regard to ideas, Bob suggested that we include consideration as to whether
it is worth pursuing or not. As
an example, if we were to enter into some sort of revenue sharing
agreement with the county for the boat ramp, would it end up with There being no further
business to come before the committee, and upon motion made by Ralph
Farnsworth, seconded by John Stead, and passed unanimously, the meeting
was adjourned. Jamie Mills________________________________ Secretary of the Meeting 1. CALL TO ORDER The Revenue Committee
meeting was called to order at Greg Perkins presented the
minutes from the January and February meetings. Ralph Farnsworth moved to
approve both minutes and Richard Koehler seconded.
The motion passed unanimously. The Committee reviewed the
procedures for sharing the minutes with the website administrator. 2. OLD BUSINESS – Potential
Grants Greg Perkins reviewed the
Mayors letter regarding the Rural Tourism Marketing Grant and a letter
from the Department of Land Conservation and Development regarding grants. Ralph Farnsworth then
presented a continuation of his and John Stead’s report comparing
revenue/funding sources of cities the size of Ralph presented a
discussion of how expenditures reflect the goals of cities.
The committee focused in on franchise fees, business tax, and
system development changes. At or around Amy Graham presented
reports on The Committee decided to
meet next on 3. ADJOURNMENT The Committee adjourned at
Respectfully Submitted, Lisa Ekelund Administrative Assistant APPROVED AS TO FORM: Greg Perkins, City Recorder February 22, 2008 Members Present: Ralph Farnsworth, Naomi Wasserberg, Susie Navetta, Richard Koehler, Mark Chandler, John Stead, and Jamie Mills Staff present: Greg Perkins, City Recorder and Amy Graham, Finance Specialist The meeting came to order at approximately 1:35 p.m. at Dunes City Hall . Greg Perkins welcomed those in attendance and turned the floor over to Ralph Farnsworth for his report. The report by Ralph Farnsworth and John Stead first summarized the issues facing them in regarding Dunes City finances. They handed out pages summarizing their findings. They reported on audited types of city revenue streams. They noted disparities between like sized cities. Ralph noted that only two other Oregon cities of like size to Dunes City have no tax base. Those are Banks and Tangent. Richard Koehler presented a report summarizing his investigation of informational resources available from the League of Oregon Cities. Dunes City is a member and so this information is available. Amy Graham informed the committee of a recap of the current state of Dunes City financial system. Greg Perkins reviewed the upcoming city budget cycle. He informed that additional members are needed on the Budget Committee and passed out an application form and urged people to apply. Greg mentioned that the knowledge they were gaining on the grants would be valuable to the Budget Committee. Jamie Mills presented notices of potential federal grants/ideas. For the next meeting, Ralph Farnsworth will follow up on his presentation based on today’s discussion. It was also noted that Mark Chandler continues to work on a water quality grant. Summary minutes of the last meeting were passed out for review and action at the next meeting. The next meeting is set for March 11, 2008, at 1:30 p.m. at Dunes City Hall . Respectfully submitted, Greg Perkins, City Recorder January 30, 2008
Members Present - Ralph Farnsworth , Richard Koehler, Susie Navetta, Jamie Mills, Naomi Wasserburg, John Stead , Mayor Eric Hauptman Staff Present: Greg Perkins and Amy Graham The initial meeting of the revenue committee came to order at 1:40 p.m. at Dunes City Hall . Members and staff introduced themselves. Mayor Eric Hauptman addressed the group and welcomed them, informing the group of the vital need to find additional revenue for the city in the next fiscal year. Copies of the 07/08 current year budget documents were given to the members. Susie Navetta responded that an announcement of a State Parks & Recreation Grant application cycle was received. She indicated that staff was referring this to the Parks & Recreation committee for their review. John Stead reported on a Community Development Block Grant CDBG application packet. He indicated that the grant target did not fit with Dunes City needs i.e., sewer systems, water systems, etc. Assignments for the next meeting: Ralph Farnsworth and John Stead volunteered to look into and report on the current types and levels of state funding to the city at the next committee meeting. Richard Koehler said that he would look into revenue sources listed on the League of Oregon Cities website of which Dunes City is a member. Next meeting is set for February 22, 2008, at 1:30 p.m. at City Hall. Meeting adjourned at 3:50 p.m. Respectfully submitted, Greg Perkins, City Recorder GP:loc |