Dunes City Council     M I N U T E S    Regular Meeting – January 10, 2008 - 7:00 P.M.     Printable rtf file

City Hall - 82877 Spruce St.
Westlake, OR 97439

COUNCILORS PRESENT: Mayor Eric Hauptman, Jerry Curran, Peter Howison, Richard Koehler, Susie Navetta, Bob Petersdorf, John Scott

COUNCILORS ABSENT: None.

OTHERS PRESENT: Greg Perkins, Jeannie LaRocco (staff); Lee Riechel (Planning Commission), and approximately 12 citizens.

Mayor Eric Hauptman called the meeting of the City Council to order at 7:02 p.m; called the roll and stated that a quorum was present.

 

2. PLEDGE OF ALLEGIANCE

Councilors joined in the Pledge of Allegiance.

3. CONSENT AGENDA

Mayor Hauptman noted that the Consent Agenda included approval of the Bills of the Session proposed for payment dated December 13, 2007 through January 10, 2008.

Mayor Hauptman noted that the Bills of the Session totaled $12,384.21. He stated that he was still reviewing the Lane Council of Government bill which exceeds $1,500 and which does not have an itemized billing.

Councilor Howison moved, seconded by Councilor Navetta, to approve the Consent Agenda, containing Bills of the Session dated December 13, 2007 through January 10, 2008.

 

Councilor Petersdorf requested to know why that the Mayor was still reviewing the billing as it had been received prior to the meeting. The Mayor informed that the billing had only been received approximately two weeks ago.

Councilor Petersdorf moved to amend the pending motion to the effect that the Mayor is authorized to pay the referenced bill from Lane Council of Governments once he is satisfied by their explanation of the charges; this was seconded by Councilor Navetta. The Motion to Amend the Motion adopted unanimously.

Thereafter the pending Motion as Amended was called and the motion was adopted unanimously.

Mayor Hauptman reviewed a list the Receipts of the Session dated December 12, 2007

through January 10, 2008, totaling $13,675.36.

4. ANNOUNCEMENTS/ CORRESPONDENCE

Mayor Hauptman introduced Greg Perkins, the new City Recorder. Mayor Hauptman also stated that the new Planning Secretary, Andrea Waler, was starting the following Monday. Mayor Hauptman informed that the city audit is now underway. The auditor, Hallis LLC, has had staff members onsite this past week and the audit is progressing. The State of Oregon has granted Council President Howison’s request to extend the period of time to complete the audit until June 30, 2008. As a part of the audit, Councilors will be furnished with questionnaires to fill out concerning financial relationship(s), if any, with the city.

5. GUEST SPEAKERS/ CITIZEN INPUT ON UNSCHEDULED EVENTS

Darlene Beckman requested to make a comment to the Council and informed the Council that she believed $100 was too high a price to rent the community center.

 

6. PUBLIC HEARINGS

None.

7. REPORTS

A. Mayor

Mayor Hauptman announced that he is forming a Revenue Committee. The committee is to look into new sources of revenue for the City and to review the current sources of revenue to ensure that the City is receiving a fair share. The committee will be chaired by the City Recorder, Greg Perkins. A number of persons have volunteered but there is room for others who wish to volunteer. The Mayor informed that he expects City revenues to be down one hundred thousand to one hundred twenty-five thousand dollars for the fiscal year beginning July 1, 2008. The estimation does not include the Timber payments previously received. The Mayor has made numerous inquires as to likelihood that these federal funds would be available. He spoke with Senator Wyden’s office and was informed that the Senator was trying to have this added to legislation pending in the Senate but that the outlook was “50/ 50 at best”. The Mayor informed that he will continue to monitor this situation.

B. Councilor Koehler

Councilor Koehler informed that the Communications and Education Committee has begun receiving and tabulating the responses to the survey concerning citizen approval of City Council activities. He said only about three percent of the citizens of the City had responded and that he was thinking about additional ways to get more citizens to respond.

Councilor Koehler reported that he was also closely monitoring the performance of the City’s website as there had been a delay, recently, in updating information presented on it.

C. Councilor Scott

Councilor Scott reported that the Parks and Recreation Committee did not have a meeting last month and that there is to be a meeting this month. He also requested information from the survey referenced by Councilor Koehler so that he might be able to make Parks and Recreation aware of the responses.

 

D. Counselor Navetta

Councilor Navetta reported on the activities of the Dunes City Site Review Committee. She reported on four items. The trailer that was previously across the street from city hall has been moved. The property at 4683 Pacific Avenue is showing signs of progress. The owner of the property thought to be lot 301 will be sent a letter requesting clean up. The property located at 5150 Boyscout Road is to be cleaned up and the responsible parties have been made aware of this requirement and have indicated they will comply.

E. Councilor Howison

Councilor Howison reported that the community center had made it through the recent storms without any leaks and that every thing was in working order.

F. Councilor Curran

Councilor Curran reported that he had come into possession of a number of photographs concerning water usage in the City. He passed the photos around for the other councilors to view and it was directed by Council President Howison that since there was only one set of photos now that they could be put into the agenda packet for the next meeting, if there was an interest.

G. Councilor Petersdorf

Councilor Petersdorf presented the minutes of the 12-17-07 Road Commission meeting and informed the Council of the activities of the Road Commission. In particular the striping of City roads has increased the revenue from the State. In the future the Road Commission will be inspecting the roads for repair and evaluating a method called “chip sealing”. This method of road repair is more cost effective.

Councilor Petersdorf and the other members of the Council also discussed an area known as the “Silcoos Lake Club plat”. The County has offered to return this area to the City. The Council discussed potential costs of accepting this area. The Mayor stated that he would monitor this situation and report to the Council as factors that would affect a decision more fully develop.

H. L. Riechel Planning Commission Report

Lee Riechel gave the Planning Commission report. He informed that the Commission had received the recommendations of the CCI committee for the Stormwater Manual. Unfortunately the Planning Commission is at a point where it is unsure as to how to proceed. The stumbling block is how to structure the Stormwater Manual to be in compliance with the Ordinance concerning stormwater but also independent of the Ordinance such that it does not take on the effect of an Ordinance. Lee and the Council also discussed the fact that many of the original members of the responsible CCI committee worked very hard to develop the manual and their job has been completed.

8. ANNOUNCEMENTS

The Mayor announced new staff member Greg Perkins.

9. OLD BUSINESS

Stormwarter Water Management. John Stead also addressed the Council and reviewed the background of the current process and development of the manual. The Mayor and the Council expressed concern that the efforts of the CCI would be wasted if the issue was sent back to committee. The Mayor with the apparent agreement of the Council, although no formal motion was made, set a meeting for Wednesday January 16, 2008 at 10 am in the Community Center with the Planning Commission to review the progress on the Stormwater Manual and with the assistance of staff to resolve the legal issue of the Manual not becoming an Ordinance.

10. NEW BUSINESS

A. Rental Agreement

The Mayor introduced a proposed rental agreement for using the City Hall by individuals and groups. The Mayor reviewed that recently the City had to re-key the locks to City Hall due to many keys being not returned. The Mayor proposed a $50 deposit refundable upon cleaning and key return coupled with a $50 use fee. The Council discussed the ideas. Councilor Petersdorf brought up the point of what about groups that use the City Hall on a monthly basis not just one time. Councilor Koehler brought up the point of should there be a financial distinction between private individuals and groups versus public individuals and groups. There was also discussion as to lowering the use fee to $35.00

John Scott moved that this issue be carried over to next meeting and that the insurance issues and any possible legal issues be investigated. Councilor Navetta seconded the Motion. The motion was passed unanimously.

B. Water Quality Control Commission Appointments

Three persons had applied to be members of the Water Quality Control Commission. They were Mark Chandler, Rick Cox and Jamie Mills.

Councilor Petersdorf moved to appoint all three persons. Rickard Koehler seconded the motion. The motion was passed unanimously.

UNSECHEDULED ITEMS

Councilor Koehler extended his thanks to Mayor Hauptman for taking on the extensive duties of being Mayor at this time.

ADJOURNMENT

Councilor Scott moved to adjourn. Councilor Curran seconded. The motion was passed unanimously.

The meeting adjourned at approximately 8:55 p.m.

Respectfully Submitted, Greg Perkins - City Recorder.