|
Dunes City Planning Commission |
||
|
MINUTES WORK SESSION – April 12, 2011 at 2:00 pm |
||
|
1. Call to Order The Planning Commission meeting was called to order by Chairman, 2. Pledge of Allegiance All who were present stood for the Pledge of Allegiance. 3. Roll Call was taken by Planning Chairman Lee Riechel. Present: Planning Chairman Commissioner Commissioner Marilyn
Miller, Commissioner Absent: None Others Present: Contract Planner 4. Approval of the
Agenda Commissioner Henderson made the motion to approve the Agenda as
presented. Commissioner Miller seconded the motion. The motion passed by unanimous vote. 5. Consent Agenda - None 6. Announcements / Correspondence / Discussion None 7. Citizen Input -None 8. Public Hearing - None 9 10. Unfinished / Old Business · Code Section Assignments Chairman Riechel stated that there is to be more information forthcoming on Chapter 155 for future updating and a
correct copy of land use section 155. Commissioners verified the common packet (red book) for updating, referring to the marked up version by Larry Lewis. Commissioner Martin stated that code updates from Gary Darnielle and the copies for comparing to his notebook were not
always clearly identifiable. Commissioner Burke stated that answers to changes in 155 needs to be better defined by looking at the dates. He also
stated that Darnielle was involved in several steps of 155, referring to 182. Commissioner Riechel stated that we have a lot of material that amounts to a lot of review. Commissioner Beckman stated that she did not have everything, but she did have the red book. Commissioner Burke stated that everything should be available, referring to the packet from the last meeting, which was
produced and presented by Lisa at the last meeting. Commissioner Riechel distributed copies of Chapter 155 Zoning and Development Table of Contents and (identified the
6 sections): 155.1 Introduction; 155.2 Land Use Districts; 155.3 Design Standards; 155.4 Applications and Review
Procedures; 155.5 Exceptions to Code Standards; 155.6 Appendix: Commissioner Beckman asked for verification of comparative work documents. Commissioner Miller offered to work on 155.3 Design Standards. Commissioner Riechel will work on 155.5 Variances. Commissioner Henderson will work on 155.1 Introduction. Commissioner Beckman stated that because some sections will be huge processes, she thinks it would be better to all
work on one section each month. Commissioner Riechel stated that he would like each Commissioner to select and work on a section. One of the tasks will
be to do word search to identify how many "shoulds", "mays" and "can’ts" there are and define a clear and objective definition. Anything that is not a requirement
or a standard, must be a "should." Commissioner Burke will work on 155.4 Applications and Review Procedures. Commissioner Riechel will work on 155.2 Land Use Districts. Commissioner Martin will work on 155.5 Exceptions to Code Standards. He stated that to define the CCI (Committee for
Citizen Involvement), there needs to be a report prepared with a recommendation from the Dunes City Planning Commission to the City Council, referring to the Comprehensive Plan Policy and the Commissioner Martin requested copies be made for all of the Planning Commissioners to review. Commissioner Riechel agreed to that. Commissioner Miller stated that we should finish going through the items for each word search; she found that helpful
information. The general process of mark ups for rewrites need to be specific on supporting materials. The code needs to specifically say what has to be done (definitions only). Planner Melissa Anderson referred to Administrative Review and Limited Discretionary references. Commissioner Riechel referred to quasi-judicial decisions on applications that meet certain criteria. Planner Commissioner Riechel stated that the only thing is Limited Land Decision Type II. Quasi-judicial decisions would go to
the Planning Commission and then to City Council. Planner Commissioner Riechel interceded stating, we do not have a professional planning staff. Building and Mechanical Permits
are straightforward and staff can handle the State required changes for land use. Commissioner Miller stated that the City Council does not have professionals either. Commissioner Riechel stated that Planned Unit Development is not considered by the Planning Commission. Planner Commissioner Burke stated a planned development is nothing but an enlarged development. Planner Commissioner Riechel discussed the administration of quasi-judicial requirements and recommendations that eliminate one
of the types and that lumping Type I & II together; the applicant has an opportunity for a hearing. Planner Commissioner Riechel responded that they used the Model Cities Code, but did not have a process for procedures. Commissioner Riechel asked the question, looking at our types of processes, where do you think the State should be
headed with administerial, quasi-judicial, legislative and limited land Type II processes. Planner Commissioner Burke referred to examples of Montgomery & Mann PUD. Commissioner Riechel referred to technical issues and the mark up from Planner Commissioners Riechel, Burke and Beckman all referred to the confusion on how it is written. A copy of the code will be provided to Planner Melissa Anderson for tracking and reviewing correct versions on pages
113-116. Commissioners Burke, Beckman, Anderson, Martin discussed what would be best for the City and using the City Council for
appeals. Planner Commissioner Martin stated that the process the City took did not work very well. Commissioner Riechel asked what is clear and objective and where can you put discretionary rules? Planner Commissioner Burke interceded stating that with review the legal opinion has not been very clear. Commissioner Riechel stated that 10 years ago we had a process on appeals. I
do not know how much has changed at the State level (posing this question to Planner Commissioner Beckman asked do you have suggestions to offer. Commissioner Riechel stated that in reviewing applications for sub-divisions, the City Planner Commissioner Riechel stated this is a small community and it is best to plan public hearings with the Planning
Commission, providing evidence of the amount of land and population. For a hearing on a large sub-division with 20 to 30 lots or a PUD, it would need to go through the process. Commissioner Burke stated that we worked really hard to get to where it is now. The
Planning Commission was not able to get their recommendations through for the City Council to approve, causing division. With respect from City
Council, the Planning Commission can do their work. Commissioners Beckman and Burke referred to the appeals process and the cost involved and getting the trust from City
Council and the importance of longevity of volunteers on the Planning Commission. Commissioner Henderson referred to a past hearing on a PUD on Coast Hwy/Bridge too close to creek and invading riparian
zone and that legal counsel from Commissioner Beckman stated that two bodies doing the same work takes time and expense. Commissioner Henderson stated that there is a timeframe for review, usually 60 to 90 days. Commissioner Riechel suggested that a goal would be for Commissioner Burke to work with Planner Melissa Anderson. Fred Hilden gave an update on Lisa Ekelund's surgery outcome and passed a card around for the Planning Commissioners to
sign their well wishes. Commissioner Beckman requested an electronic copy of Section II on the "could, should" search review. Commissioner Riechel stated that there should be an electronic version of the Red Book and the Dunes City 115
Amendments. Lisa should have a disk or the file on her hard drive. The title Summary Proposal 155 Zoning Commissioner Burke stated that there are reams of suggestions for a whole lot of different reasons. There are fairly
highly discretionary zonings of what can and cannot be done. Commissioner Beckman stated that there could be dual uses as well as funding issues with zonings. Commissioner Riechel stated that with R1 anything that is permitted in R1 is commercially zoned. Commissioner Beckman stated that she is familiar with commercial properties. Commissioner Riechel reviewed the agenda items to be scheduled for the next Planning Commission meeting to be held on Commissioner Riechel requested that Ms. Anderson review and provide information on the Buildable Housing Inventory and
what is available referring to the UGB. Commissioner Beckman stated that she is aware of 2 lots available for redevelopment. Commissioner Riechel stated that he thought the report of Buildable Lands Review indicated that there appears to be 93
acres shortage in reference to the Comprehensive Plan indicators. A Motion was introduced by Commissioner Martin to have the Commissioner Riechel suggested that the task be given to Commissioner Martin. Commissioner Beckman stated that Goal 1 of the Comprehensive Plan does not work and needs to be modified. What we need
is to define what the Comprehensive Plan does say and what suggestions or changes need to be recommended. Commissioner Henderson emphasized the importance of putting date specific on the paperwork, for consistency in
referencing. Commissioner Riechel suggested adding an item to the agenda for discussion with changes needed in Goal 1, to be
submitted for a future agenda. Assignments: 155.1, 155.2, 155.3, 155.4 & 155.5 assigned to Commissioners 11. Unscheduled items not listed on the agenda None 12. Adjournment There being no further business to come before the Planning Commission, Commissioner Beckman made
the motion to adjourn the meeting. Commissioner Miller seconded the motion. The motion passed by unanimous
vote. The meeting of the Dunes City Planning Commission adjourned at Approved by the [Signed copy available at City Hall] Lee Riechel, Planning Commission Chairman ATTEST: [Signed copy available at City Hall] Lisa Ekelund, City Planner
|